Secure care pathway review 2022-23
Our approach
We carried out a secure care pathway review between July 2022 and July 2023 to consider the impact of the Secure Care Pathway and Standards that were published in October 2020. The review focused on young people up to the age of 18 who have been placed – or are at risk of being placed – by Scottish local authorities, in secure care accommodation.
The review centred on listening to and understanding the experiences of 30 young people across Scotland before, during and after experiencing secure care accommodation. During the review period we tracked the journeys of these young people and this helped us to consider impact and outcomes over time. The annual inspections of registered secure care providers continue to be carried out. We worked jointly with the inspectors of these services to inform the review, particularly in relation to the ‘during’ stage of young people’s journeys through secure care.
Our review is now complete and you can read the report here.
More information
Information about the secure care pathway and standards can be found here.
Registrations
Time limited conditions expiration (Added 25 September 2020)
We are aware that many of you will have time limited conditions that were applied to your existing registration, to allow you to provide care services in response to the Covid-19 pandemic. Many of these time limited conditions will be due to expire soon. We would like to remind you that if you wish to extend or amend the previous agreement (as detailed in the time limited condition), you are required to submit a variation for assessment.
This can be done through eForms.
If you no longer require the time limited condition, and wish for this to be removed from your registration certificate, please submit a variation for its removal.
Deferment of continuation of Registration Fees (added 8 April 2020)
The Care Inspectorate and Scottish Government recognise the financial and other pressures that providers of care services are currently under. To support service providers and assist with alleviating cash flow problems service providers are encountering at this difficult time the Care Inspectorate will delay the collection of continuation of registration fees due by care services until July 2020. We will review this position again in June 2020 before any fee collections are made.
This will mean care service providers need not pay any balance of the fees due for the 2019/20 financial year until July 2020.
Service providers normally due to receive fee invoices in April 2020 will not receive an invoice for the 2020/21 financial year until July 2020 (position subject to review in June 2020).
We are happy to make arrangements with service providers that would prefer not to defer the balance of 2019/20 fees. We are issuing more detailed guidance directly to care service providers.
Staffing in services during coronavirus outbreak (updated 20 March 2020)
Child to adult ratios feature in our registration and inspection of early learning and childcare (ELC). However, for other service types, including care homes, the Care Inspectorate stopped issuing staffing schedules at the point of registering a service in 2018. Instead, we expect the staffing numbers, and skills and experience of staff to reflect the needs of people who use services.
At this extremely challenging time, we will support all services in their need to apply flexibility and judgement around staffing to ensure the safety and wellbeing of people using the service. We recognise that services will need to be creative and make use of a wider range of resources. This could potentially include staff from other public services and volunteers. We recognise that this will mean services may not be able to undertake all normal recruitment checks as quickly and easily as they did before.
However, during this period it is important that providers put in place structures to support and oversee staff in their role, including any volunteers and unregistered staff. The Scottish Social Services Council (SSSC) is responsible for registering the social care workforce. People can work in registrable roles for a period of 12 months without being registered, which enables services to adopt a flexible approach.
This highlights the six-month period after starting work to obtain registration. This applies to:
- new staff you might recruit
- workers covering other roles due to staff shortages
- students who seek work to help with shortages.
Changes to notifications of deaths of looked after children and deaths of young people in continuing care or receiving aftercare provision
Changes to notifications of deaths of looked after children and deaths of young people in continuing care or receiving aftercare provision
New arrangements for reviewing and learning from the deaths of children and young people came into force on 1 October 2021.
The establishment of the National hub for reviewing and learning from the deaths of children and young people and recently published national guidance for child protection committees undertaking learning reviews will require changes to the ways in which local authorities review the deaths of looked after children and young people experiencing care.
More information about these changes can be found here.
More information
Background
Phase 1 of our programme of joint inspections of adult support and protection services has now concluded, having taken place during 2020-23. The purpose of Phase 1 of the programme was to provide baseline information across the 26 adult protection partnerships not previously inspected in 2017/18. The intention was to follow this programme of inspections with a second phase of scrutiny and/or improvement activity, informed fully by Phase 1 findings.
We are now undertaking further scrutiny across Scotland, at the request of Scottish Ministers and in line with the Scottish Government-led improvement plan.
Phase 2 commenced on 1 August 2023 and will last two years. This phase of the programme will blend scrutiny activity with improvement support and include close collaboration with adult protection partnerships.
Scrutiny approach
Phase 2, first year
The programme provides assurance on the ongoing protection and risk management for adults at risk of harm. The first year of Phase 2 will include revisiting the six adult protection partnerships that were subject to adult support and protection inspections in 2017/18. We will use the inspection methodology we employed in Phase 1. These inspections will focus on key processes and leadership (see our quality indicator framework).
The first year of Phase 2 will also involve further development of the adult support and protection quality improvement framework by inspection partners, with input from stakeholders across the sector.
Phase 2, second year
Activity in the second year of Phase 2 will provide assurance of improvement and will include those partnerships that received inspection reports during Phase 1 where areas of weakness outweighed strengths. Some additional partnerships may also be revisited to provide assurance of improvement.
Additionally in this second year, indicators related to early identification of risk, early intervention and a trauma-informed approach will be applied on a voluntary basis with a select group of partnerships, which will augment their planned self-evaluation processes.
Scrutiny partners
The inspection programme will be led by Care Inspectorate in collaboration with His Majesties’ Inspectorate of Constabulary Scotland (HMICS) and Healthcare improvement Scotland (HIS). Each scrutiny agency has identified dedicated staff with appropriate levels of experience and expertise in adult support and protection. This scrutiny and assurance will be undertaken in the context of health and social care integration.
Phase 2 inspection focus
The focus of our joint inspection will be on:
- independent scrutiny and assurance of how partnerships ensure that adults at risk of harm are kept safe, protected, and supported
- providing assurance to Scottish Ministers about how effectively partnerships have implemented the Adult Support and Protection (Scotland) Act 2007
- taking the opportunity to identify good practice and support improvement more broadly across Scotland
- providing a quality assurance framework for the adult support and protection community to use for multi-agency audit, self-evaluation and improvement activity.
Purpose of activity
The purpose of this programme of joint inspections is to seek assurance that adults at risk of harm in Scotland are supported and protected by existing national and local adult support and protection arrangements. The programme is one element of the Scottish Government-led improvement plan.
The partnership briefing document relating to phase two, first year inspections was prepared by the inspection team to give you an overview of the joint inspection programme and is available on our website. The documents below are referenced within the partnership briefing document.
- Definition of adult protection partnerships
- The public services reform (joint inspections) Scotland regulations 2011
- ASP Quality Indicator Framework
- Case File Sample Guidance
- Pre inspection return FAQs
- Position Statement template
- Supporting Evidence List
- Local authority notification letter
The joint inspection team has made a number of other documents available to support partnerships. Each partnership will receive the relevant documents at the appropriate time.
- ASP overview for staff
- Staff Briefing Focus Groups
- Guidance for remote access to files
- Key processes and timescales
- Pre inspection return March 2021 (.xlsx)
- Phase 1 main sample file reading guidance
- Phase 1 main sample file reading tool
Our inspections take account of the adult support and protection code of practice. For us to understand the degree to which partnerships were progressing with implementation we issued a single question survey. The survey was shared with Chief Social Work Officers, adult protection committee conveners and lead officers. The question was 'Please briefly describe your partnership’s approach to key processes, including the role of the Council Officer, around inquiries/investigations in light of the revised Code of Practice'. Please find our summary findings from that survey.
A communication and engagement strategy is available in relation to our Phase 2, first year quality improvement framework (QIF). The QIF is being designed in collaboration with the National Implementation Group and other stakeholders. Key elements of this will be used to inform our supported self-evaluation activity in Phase 2, second year.
We are at the very early stages of developing Phase 2, second year methodologies and will aim to include any relevant updates and material here when it is appropriate to do so.
Please email any enquiries to the joint inspection team at This email address is being protected from spambots. You need JavaScript enabled to view it.
Deaths of looked after children
Deaths of looked after children
Local authorities must notify the Care Inspectorate and the Scottish Government within 24 hours of the death of a looked after child.
Local authorities must:
- complete the attached DLC1 form and send this to This email address is being protected from spambots. You need JavaScript enabled to view it.
- send a copy of the completed DLC1 form to the Scottish Government at This email address is being protected from spambots. You need JavaScript enabled to view it.
Please note, this is separate from the duty of a registered care service to notify us of the death of a service user. These should be submitted via our eforms system.
More information about notification and reporting arrangements can be found here.
Please submit all relevant forms/reports through secure email to This email address is being protected from spambots. You need JavaScript enabled to view it.
The main contact for this work is Karen McCormack, strategic inspector or Sharon Telfer, strategic inspector, email This email address is being protected from spambots. You need JavaScript enabled to view it.
Podcasts
Boxset 1 - Meaningful Connection
The Anne’s Law project advisers speak with real-life people about real-life stories that will resonate with all of us. People like Jenny, manager at Glennie House; Ken, a care home resident; Natasha, from Care Homes Relatives Scotland; professionals from across the sector and many more. Packed with insightful, thought-provoking ideas and tips to stay connected with your loved ones, these podcasts have something for everyone.
David Marshall, Senior Improvement Adviser (Pharmacy) and Katy Jenks, HC One Dementia Care Manager, Scotland discuss improving dementia care and reducing inappropriate use of psychoactive medicines in care homes.
Listen anywhere, anytime to the episodes that interest you. Listen on Spotify, Amazon Music, wherever you get your podcasts. Alternatively, you can listen on Podbean.
Quality improvement framework for the early learning and childcare sectors
The Quality improvement framework for the early learning and childcare sectors is available on the Education Scotland website.
It is important to note that the Care Inspectorate and Education Scotland will begin to use the new framework for inspection from September 2025.
This will allow settings to become familiar with its content and structure. The final version of the framework will be formally launched in autumn 2025.
Frequently asked questions
Here are some frequently asked questions (FAQs) we have compiled with help from stakeholders to accompany the framework. These address some of the key points raised with us so far. We will keep these FAQs updated as new questions arise.
Where can I access the Quality improvement framework for the early learning and childcare sectors?
The Quality improvement framework for the early learning and childcare sectors is available on the Education Scotland website. PDF versions of the new framework are available to download from the links below:
- Quality improvement framework for ELC
- Quality improvement framework for childminders
- Quality improvement framework for school aged childcare
Will it be clear which quality indicators Care Inspectorate and Education Scotland will focus on?
The Care Inspectorate and Education Scotland have worked together to minimise the burden on settings by reducing the number of quality indicators (QIs) from 28 in the current frameworks to 11 in the new framework.
Both inspectorates have made it clear within the framework which QIs relate to the Care Inspectorate and which relate to Education Scotland. Each organisation will determine how these QIs will be used during their inspections and on shared inspections.
Why are there not weak illustrations for all QIs?
In response to stakeholder feedback, the inspectorates are developing weak illustrations for all QIs and these will be included in the next version of the framework.
Why is there no separate transitions QI?
Both inspectorates recognise the importance of transitions at all stages of development and learning.
Planning, managing and supporting children’s transitions is key to all areas of the framework and should therefore be considered in each QI rather than separately in isolation.
We will provide further support on how this is exemplified in the framework in future engagement sessions with practitioners to support reflection on transitions as part of self-evaluation and during future approaches to inspection.
Can the QIs be numbered for ease of reference?
Our focus is on the quality of children’s experiences across all areas of the framework. In order to meet user accessibility requirements, QIs have not been numbered and we would encourage the use of their full titles. For ease of reference, services should focus on the wording of the QI, for example ‘play and learning’.
We understand the framework may still feel unfamiliar, making it challenging to understand initially. To assist, we have created visual table of the framework's headings and quality indicators. We hope the visuals of the framework support you in seeing the holistic nature of the framework and all the different quality indicators that contribute to quality practice.
Early learning and childcare
| Heading |
Leadership |
Children thrive and develop in quality spaces |
Children play and learn |
Children are supported to achieve |
| Quality indicators |
|
|
|
|
Childminding
| Heading |
Leadership |
Children thrive and develop in quality spaces |
Children play and learn |
Children are supported to achieve |
| Quality indicators |
|
|
|
|
School-aged childcare
| Heading |
Leadership |
Children thrive and develop in quality spaces |
Children play and learn |
Children are supported to achieve |
| Quality indicators |
|
|
|
|
Will the Care Inspectorate and Education Scotland use shared grading criteria?
The Care Inspectorate and Education Scotland worked together to develop shared grading criteria.
This will be considered during the pilot phase and further discussion will take place between the two bodies regarding a consistent approach to the evaluation of adequate/satisfactory.
The Care Inspectorate will retain the term ‘adequate’ for the time being, in order to align with the National Standard, and Education Scotland will retain the term ‘satisfactory’.
Will the framework be tested and is there an opportunity to provide feedback to inform any further refinement?
The Care Inspectorate and Education Scotland will test content of the framework in a number of settings during the next pilot phase of the project. This piloting will be undertaken both separately and jointly.
During the pilot phase, both the Care Inspectorate and Education Scotland will ask for feedback from settings about the QIs to inform any further refinements needed.
What are the arrangements for settings involved in the pilot phase?
The Care Inspectorate and Education Scotland invited settings to volunteer to be part of the pilot phase to test the new framework. We had a great response with more than 200 settings offering to participate.
We will reflect on the best way to involve as many settings as possible while also ensuring a balanced sample of visits. We will notify those settings that have been selected to participate in advance. Participants will be provided with guidance and information to support them during the pilot so that they know what to expect.
What is the timeframe for full implementation the framework?
The Quality improvement framework for the early learning and childcare sectors was released online on January 14 2025. This will allow settings to become familiar with its content and structure. The final version of the framework will be formally launched in autumn 2025.
The Care Inspectorate and Education Scotland will begin to use the new framework for inspection from September 2025. Our inspections will continue to focus on the experiences and outcomes for children and young people.
What happens to How good is our early learning and childcare and A quality framework for daycare of children, childminding and school-aged childcare?
The current frameworks will continue to be used for inspections until implementation of the new framework.
From September 2025, the Care Inspectorate and Education Scotland will begin inspections using the new the Quality improvement framework for the early learning and childcare sectors only. This framework replaces both How good is our early learning and childcare and A quality framework for daycare of children, childminding and school-aged childcare.
When do we need to start using the new framework?
We understand that settings will adopt the new quality improvement framework when it best suits them, and that there will be a transition period as settings move away from using the existing frameworks.
You may want to continue to use the existing framework until you are ready to adopt the new framework fully.
Both inspectorates will engage with settings to support them to become familiar and confident in using the new framework for self-evaluation.
Will there be support for settings with their own self-evaluation using the new framework?
The Care Inspectorate and Education Scotland will deliver sessions on self-evaluation using the new framework from spring 2025. We will provide further detail of these sessions in due course.
Will there still be separate inspections? If yes, will they have their own frameworks?
Both inspection bodies will use the new framework for separate and shared inspections from September 2025. There will be no other frameworks used for inspection from that point on.
The QIs that each inspectorate body may use in the final inspection methodology will be confirmed when the new approach to inspections has been developed and agreed. In the framework, we have made it clear which QIs relate to the Care Inspectorate and which relate to Education Scotland.
How will childminders who offer funded ELC be inspected?
Both inspectorates have agreed that the childminding-specific content in the new framework is appropriate for the requirements of the National Standard and that the Care Inspectorate will continue to inspect childminders (including those delivering funded places).
Childminders do not need to self-evaluate using any other QIs from the framework. Education Scotland do not have any plans to inspect childminders.
Is there a Gaelic version of the new framework?
The new framework for the early learning and childcare sectors will continue to be developed and refined as we move through the pilot phase. We will ensure a Gaelic version of the framework is available when the framework is launched in autumn 2025.
Our quality assurance role
Our quality assurance role
The strategic inspection team supports learning and improvement in social work services and partnerships by providing an additional level of scrutiny to reviews which they carry out. The review processes which we quality assure are:
You can find more information in the links below:
- Deaths of Looked After Children
- Deaths of young people receiving aftercare provision
- Deaths of young people in continuing care
- Learning reviews (children and young people)
- Initial Case Reviews (ICRS) & Significant Case Reviews (SCRS) – Adults
- Serious Incident Reviews